Gaylord Palms Resort & Convention Center

Event Information

Exhibitor Set Up:: Thursday, September 17, 2026. Provided that an electrical diagram is included with your order, all electric will be set in the booth before you arrive on this day, standard placement for power and wired internet will be back of booth unless diagram is provided in advance. All island or stand alone booths requiring power or wired internet must provide a diagram prior to exhibitor move in for installation to be completed.

Show Decorator Details:: Please reach out to GES for freight, carpeting and furniture details.; Resort Exhibit Regulations: Please review the rules and regulations document for details on demos, displays, fire marshal requirements and ordering of electric, internet and catering services.; ** Note pre-approval is required for demos involving power tools and any equipment that may generate heat, sparks, small particles such as sanding, grinding, spray paint or have open flame or may deemed hazardous to participants or guests. See the full description of items requiring approval in our rules and regulations link above.

Show Hours:: September 18, 2026, 3:00PM - 5:00PM
September 19, 2026, 8:00AM - 4:00PM

Exhibitor Move-Out:: Sunday, September 20, 2026. All booths must be cleared from the exhibit floor by 8:00PM

Discount Schedule

Advance Price Deadline:: Tuesday, August 18, 2026

Standard Price Applies:: Wednesday, August 19, 2026

Online Portal Closes: Friday, September 11, 2026

Show Site Pricing Applies:: Thursday, September 17, 2026

Important Information Regarding Food/Beverage

Please note that per our contract agreement and for liability reasons, the hotel is the exclusive provider for all food and beverage. Absolutely NO outside food and/or beverages may be served from your booth during this upcoming event (this includes but is not limited to, logo bottled water or any type of pre-packaged food). If your company manufactures food or beverage products and you wish to serve these items, you must request permission via e-mail in advance. These requests can be sent to gpexhibits@gaylordhotels.com. Please review the Sample Request PDF for insurance requirements and possible fees involved with the sampling process including Fire Marshal approval for cooking and/or heating within your booth space.

Mac Tools had requested that no food or beverage items be permitted on the show floor for this event with the exception of small individually wrapped mints or bite sized candies.

Audio Visual and Rigging Requests

Looking to order AV for your booth?

As the exclusive Technology Provider of the Gaylord Palms Resort and Convention Center, Encore is committed to making your experience as easy and stress-free as possible. Visit EventNow and select "I am planning an exhibit booth'.

Are you interested in Rigging?

If so, please fill out rigging request, https://www.encoreglobal.com/rigging-request/. Please note ENCORE is the exclusive rigging partner at the Gaylord Palms Resort.

** Please note all power for motors, lighting or AV equipment will need to be ordered through this website and is not included in ENCORE pricing.**

Tax Exemption Requests

If your organization is Tax Exempt in the state of Florida, please place your order first and then contact us at gpexhibits@gaylordhotels.com. We'll need a copy of your Florida Tax Exempt Certificate and a front & back copy of the credit card being used (all digits except the last 4 should be redacted) before we can process the refund for tax. Please note all paperwork must be received prior to the first day of the event.

Mac Tools Fall Show 2026