OMA Annual 2027

Review event timing, pricing deadlines, resort regulations, food and beverage requirements, audio visual services, and important exhibitor policies.

Advance Pricing Deadline: Monday, March 1, 2027

Event Information

Exhibitor Set Up	Wednesday, March 31, 2027. Provided that an electrical and internet diagram is included with your order, all services will be installed in the booth before you arrive on this day. Note if you have a standard inline booth your requested power and internet will be installed at the back of the booth along the pipe and drape unless a diagram is provided. All island booths are required to provide a diagram in advance to avoid delays during move in.
Show Decorator Details	Please reach out to Grit for freight, carpeting, and furniture details.
Resort Exhibit Regulations	Please review the rules and regulations for information regarding demonstrations, displays, Fire Marshal requirements, and ordering electrical, internet, and catering services.
Show Hours	Wednesday, March 31st \| 1:00PM-5:00PM for 10x20 or larger booths
	Thursday, April 1st, 2027 \| 8:00AM-3:00PM for all exhibitors
Exhibitor Move-Out	Saturday, April 3, 2027. All booths must be cleared from the exhibit floor.

Discount Schedule

Order early to receive advance pricing.
Standard, show-site, and diagram deadline/portal closing dates are listed below.

Advance Price Deadline	Monday, March 1, 2027
Standard Pricing Applies	Tuesday, March 2, 2027
Diagram Deadline/Online Portal Closes	Friday, March 26, 2027
Show-Site Pricing Applies	Wednesday, March 31, 2027
**Power is not included as part of booth packages and must be ordered in advance.	**Guests staying onsite will have access to their basic room Wi-Fi in the Exhibit Hall by using their room login information. Note this is for checking emails and not intended for demos or downloads.

Important Information Regarding Food and Beverage

Under the event contract and for liability reasons, Gaylord Palms Resort & Convention Center is the exclusive provider of all food and beverage services. Outside food and beverages may not be served from your booth.

This restriction includes, but is not limited to, logo-branded bottled water and any type of pre-packaged food.

If your company manufactures food or beverage products and you would like to serve those items, permission must be requested by email in advance. Requests may be sent to gpexhibits@gaylordhotels.com.

Please review the Sample Request PDF for insurance requirements and possible fees associated with the sampling process, including Fire Marshal approval for cooking or heating within your booth space.

Audio Visual and Rigging Requests

Audio Visual Services

Encore is the exclusive technology provider for Gaylord Palms Resort & Convention Center and is committed to making your exhibit experience as easy and stress-free as possible.

Looking to order AV for your booth?
Visit Encore EventNow and select “I am planning an exhibit booth.”

Rigging Services

Submit your request through the Encore Rigging Request page. Encore is the exclusive rigging provider at Gaylord Palms Resort.

Power Requirements
All power required for motors, lighting, or audio visual equipment must be ordered through this website and is not included in Encore pricing.

Tax-Exemption Requests

If your organization is tax-exempt in the State of Florida, please place your order first and then contact us at gpexhibits@gaylordhotels.com.

A copy of your Florida Tax Exempt Certificate and a front-and-back copy of the credit card used for the order must be provided before the tax refund can be processed. All digits except the final four should be redacted.

All required tax-exemption documentation must be received before the first day of the event.