Advance Price Deadline:

Monday, March 23, 2026

Standard Price Applies:

Tuesday, March 24, 2026

Online Portal Closes

Wednesday, April 15, 2026

Show Site Pricing Applies:

Monday, April 20, 2026

Please note that per our contract agreement and for liability reasons, the hotel is the exclusive provider for all food and beverage. Absolutely NO outside food and/or beverages may be served from your booth during this upcoming event (this includes but is not limited to, logo bottled water or any type of pre-packaged food). If your company manufactures food or beverage products and you wish to serve these items, you must request permission via e-mail in advance. These requests can be sent to gpexhibits@gaylordhotels.com. Please review the Sample Request PDF on the left hand side of this page for insurance requirements and possible fees involved with the sampling process including Fire Marshal approval for cooking and/or heating within your booth space.

Looking to order AV for your booth?

As the exclusive Technology Provider of the Gaylord Palms Resort and Convention Center, Encore is committed to making your experience as easy and stress-free as possible. Visit EventNow and select "I am planning an exhibit booth'.

Are you interested in Rigging?

If so, please fill out rigging request, https://www.encoreglobal.com/rigging-request/. Please note ENCORE is the exclusive rigging partner at the Gaylord Palms Resort.

** Please note all power for motors, lighting or AV equipment will need to be ordered through this website and is not included in ENCORE pricing.**

If your organization is Tax Exempt in the state of Florida, please place your order first and then contact us at gpexhibits@gaylordhotels.com. We'll need a copy of your Florida Tax Exempt Certificate and a front & back copy of the credit card being used (all digits except the last 4 should be redacted) before we can process the refund for tax. Please note all paperwork must be received prior to the first day of the event.